Accounting and Tax Software for eBay Sellers
Accounting software for eBay sellers takes your sales, fees, refunds and payouts and records them in your bookkeeping system, such as QuickBooks Online or Xero. eBay deducts fees before it pays you, so the deposit in your bank rarely matches your gross sales. These tools split each payout into sales, fees, shipping, refunds and taxes, so your books match your bank account.
They help any seller who reports eBay income, and they save the most time for sellers with many orders or several sales channels. When you compare tools, check which accounting systems and marketplaces are supported, whether entries are summarized per payout or recorded per order, and whether cost of goods sold is tracked. Look at the pricing model, which is usually based on monthly order volume, and at the contract and cancel terms. These tools organize your data but do not replace advice from an accountant.
Tools in this list include A2X, Link My Books, Taxomate, Synder, Webgility and Atandra T-HUB. If a tool here has shut down, its page explains what happened.
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Most eBay sellers use a general accounting system, such as QuickBooks Online or Xero, plus a connector that imports eBay data. The best connector depends on your accounting system, your other sales channels and your order volume. Compare how each tool records payouts, handles fees and refunds, and supports your country's tax rules. Most offer a free trial you can test with past payouts.
In the US, eBay collects and pays sales tax on orders shipped to states with marketplace facilitator laws, and every state with a sales tax now has one. Outside the US, eBay collects VAT or GST on some orders, depending on the country and the order. You may still owe income tax on your profits, so check with a tax professional for your situation.
eBay issues Form 1099-K to US sellers whose sales pass the IRS reporting threshold for the year. The threshold has changed several times, so check eBay's tax help page for the current year. A 1099-K shows gross payments, not profit. Your records should show fees, shipping costs, refunds and cost of goods, so you only pay tax on actual profit.
Each eBay payout combines many orders minus fees, refunds and adjustments. Recording only the deposit hides your real sales and costs. Accounting connectors download the payout details from eBay and post an entry that splits out sales, fees, shipping and taxes. You can also do this by hand from eBay's payout reports, but it takes longer as your order volume grows.
Cancel from the billing page in the connector or through its support team. First make sure all past payouts are posted to your accounting system, and export any reports you need for your tax year. Check the renewal date and notice period. Once billing has stopped, disconnect the tool from eBay and from your accounting system so it no longer posts entries.
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